Supplier credit recovery for distributors
CreditFound joins purchase, invoice, receiving, and warehouse evidence; builds the claim; follows the supplier; and reconciles the final credit without letting unresolved value disappear.
PO, invoice, and receiving evidence agree on SKU AB123.
The missing recovery layer
A shortage can be visible in the warehouse and still disappear financially. CreditFound joins operational evidence to the supplier credit so nothing ends as an unexplained write-off.
Compare ordered, invoiced, and received quantities by SKU.
Attach condition evidence and preserve the warehouse report.
Calculate invoice-versus-PO differences without re-keying lines.
Keep promised credits open until the supplier document is matched.
Reconcile what arrived against the exact approved claim value.
Run a visible follow-up cadence with every reply on the timeline.
How CreditFound works
Watch the case move from a warehouse event to a defensible claim, a controlled follow-up sequence, and a matched supplier credit.
CreditFound gathers the purchase order, invoice, goods receipt, discrepancy note, and photos into a single case instead of leaving clues across inboxes and folders.
Source fields are matched, the supportable value is calculated, missing evidence is flagged, and the draft claim cites the exact documents behind it.
Your team approves the first message. CreditFound tracks acknowledgement, promised credit dates, reminders, and partial settlements without losing the thread.
Claims remain visible by supplier, age, evidence status, and money recovered. A credit closes the case only when its value matches what was approved.
Evidence before automation
Our state-of-the-art AI agent reads document layouts and proposes structured fields. Claim values are calculated from those fields, uncertainties are flagged, and supplier communication waits for approval.
Request a recovery scanDesign-partner scan
We are opening a small number of hands-on scans while we validate the recurring claim-to-credit workflow with operations and finance teams.
The scan is free. If it proves recurring value, we’ll shape the paid pilot around claim volume and recovery workflow before asking you to buy.
Before the first claim
Start narrow: one unresolved shortage, damage, or pricing claim. The workflow should prove recovered value before you connect another system.
Not by default. It prepares the evidence packet and draft claim. Your team approves the first submission and controls follow-up rules.
The initial workflow covers shortages, damaged goods, wrong items, price differences, defects, and missing or partial supplier credits.
No. Start with uploaded PO, invoice, goods receipt, discrepancy report, and optional photos. Integrations can come after the workflow proves value.
Document extraction identifies quantities and prices, but the claim value is calculated from matched source fields. Uncertain fields stay in human review.
The product is designed for an email-first workflow. Supplier replies, acknowledgements, promised credits, and follow-up dates stay on the claim timeline.
CreditFound compares the credit note with the approved claim and keeps any unresolved difference open until it is explained or recovered.